BRENTWOOD PUBLIC LIBRARY – LOCAL HISTORY ROOM / MULTI-FUNCTION GALLERY
The Brentwood Public Library will receive separate, sealed bids for the HVAC Contract for Upgrades to the HVAC System, as follows:
Contract No. 1 – HVAC
Written bids will be received at 11:00 AM on March 26, 2018 at Brentwood Public Library, 34 Second Avenue, Brentwood, New York 11717, at which time they will be received and read publicly. Bids shall be sent to the attention of Mr. Thomas Tarantowicz, Library Director, Brentwood Public Library.
Digitized files of the Plans and Specifications in portable document format (PDF) may be obtained commencing on March 15, 2018 at 10:00 AM. The portable document format (PDF) files are furnished without guarantee of compatibility with the Contractor’s software or hardware, and BHC’s sole responsibility for the electronic media is to furnish a replacement of defective files.
Each potential bidder shall register with Beatty Harvey Coco, Architects via fax at 631.300.1011 to obtain the credentials to download the plans and specifications from the architects file share website. All of the following information is required prior to any credentials being furnished to the potential bidder: Company name that the bid will be submitted under, company address, company phone & fax number, contact person and company electronic-mail (E-mail) address. Upon receiving the above complete information, download credentials will be transmitted to the bidders supplied E-mail address and received by each bidder within 24 (twenty-four) hours starting as of the commencement date stated above. Only those bidders that have registered with the architect shall be eligible to furnish a bid. Those bidders submitting a bid but not registering with the architect are not eligible and will have their bids returned to them unopened.
Bid Security in the form of a Certified Check or Money Order, payable to the order of the Brentwood Public Library, or a satisfactory Bid Bond executed by the Bidder and an acceptable surety, in an amount equal to five percent (5%) of the total amount of the Bid, shall be submitted with each Bid. The surety issuing the Bid Bond shall have a minimum policyholder rating of “A“ as listed in Best’s Insurance Guide and be licensed as an admitted carrier to conduct business in the State of New York.
Each bid must also be accompanied by a Letter of Intent from a surety company acceptable to the Owner, which letter shall assure the Owner that the Bidder, if awarded the contract, will be able to secure from the surety company the required bonds in the required amounts.
The successful Bidder will be required to furnish and pay for satisfactory Payment and Performance Bonds covering 100% of the work. The Surety providing bid security and performance and payment bonds shall have a minimum policy holder rating of “A“ as listed in Best’s Insurance Guide and be licensed as an admitted carrier to conduct business in the State of New York.
Each contract will be awarded to the lowest responsible bidder or the proposals will be rejected within forty-five (45) days of the date of opening proposals subject, however, to the right reserved by the Board of Trustees for the Brentwood Public Library, to waive any informalities in, reject any or all proposals, accept any bid in whole or in part, or to advertise for new proposals, if, in the opinion of this Board of Trustees, the best interests of the Brentwood Public Library will thereby be promoted. This invitation is an offer to receive proposals for a contract and not an offer of a contract.
All bids shall include non-collusive bidding certification or statement required by Section 103-d of the General Municipal Law of the State of New York and shall also contain a non-segregated facilities certificate which shall provide that the bidder does not maintain or provide for his employees facilities which are segregated on a basis of race, creed, color or national origin, whether such facilities are segregated by directive or on a de facto basis.
The contract will contain a provision that every laborer and workman employed on or about the work contemplated by the contract shall be paid not less than the rate of wages which are set forth in the prevailing wage rate schedule from the New York State Department of Labor.
The Brentwood Public Library reserves the right to reject any and all bids and to waive irregularities and informalities in bidding.
Board of Trustees
Brentwood Public Library
DATED: March 15, 2018